SISO and Loan Store Terms &
Conditions
These equipment loan
terms and conditions are important. Please read them carefully before
registering for and using our online booking service SISO
(slademedia.siso.co). These terms together with the information found in
the student handbook establish the basis of an agreement between the University
and its students as to the rights, roles and responsibilities of both parties.
If you do not accept these terms and conditions, please do not use this
service. Your continued use of this service confirms your acceptance of these
terms.
General loan
conditions
- Only
students and staff of the Slade School of Fine Art who have registered on the
SISO loan and booking system can access equipment, facilities and production
support from the Slade
- Loans
and use of facilities are only available in connection with course work or
University business
- Loans
are subject to course requirements and appropriate induction
- Equipment
loans cannot be used in external shows, events or installations
- Equipment
cannot be loaned to you or returned by you without you personally presenting
your current University ID card at the store
- You
are fully responsible for equipment loaned to you for the duration of the loan
- Equipment
must be returned and facilities left in the same state as when issued
Data
- All
personal data submitted as part of the SISO registration process will be used
solely for the purpose of loaning and administering the Slade’s equipment and
facilities.
- Your
SISO account and personal data will automatically be deactivated after twelve
months of inactivity and subsequently removed entirely after a further two
months from that date.
- For
further information on the GDPR policies of both SISO and UCL please see the
following links:
https://help.siso.co/docs/SiSo_GDPR_Statement.pdf
https://www.ucl.ac.uk/information-security/sites/information-security/files/data-protection.pdf
Standard loan period
- Standard
loan sessions are controlled by SISO and vary depending on the particular piece
of equipment, facility or production support, in combination with a maximum
number of bookings per week or month.
- Standard
loans are available during term time periods only (as defined by the published
term dates for each course)
Exceptional loans and
travel abroad
- Under
exceptional circumstances, non-standard loans, loans outside of term time and
loans to travel with University equipment abroad may be arranged by prior
application
- Please
inform the technicians at the store in advance of any intended use of University
equipment abroad. Failure to do this may mean the equipment is not covered by
the University insurance policy.
- Trips
to certain countries and other conditions of travel may prove necessary and
will be advised as part of the exceptional loan application
Bookings
- Equipment,
facilities and production support must be pre-booked on SISO. If you fail to
pickup the booking or attend facilities at the agreed time of collection the
booking will be automatically deleted after the missed session and made
available to other users
- Repeated
failure to pickup booked equipment or attend facilities will result in
temporary loss of privileges
Late returns
- Late
return of loans will be treated seriously as this causes problems for subsequent
students who rely on the availability of equipment at the time of their own
bookings
- Once
you have been given your booked equipment it is possible to extend the booking
once yourself without visiting the store – login to SISO, navigate to “My
bookings” and choose renew. Assuming that your booking has not already become
overdue and the items aren’t reserved by someone else, SISO will let you extend
in this way once per booking
- Repeated
late returns may ultimately result in suspension of use of some or all of the
facilities and equipment
Loss and damage
- Equipment
is only covered by University insurance for course-related work or University
business.
- The
user is responsible for the care of the equipment for the duration of the loan;
consequently you will be held responsible for any damage and may be charged the
full cost of repair or replacement or be asked to contribute to such costs
- As
is professional practice, please check all equipment upon issue at the store
and report any problems immediately to the stores technician. Failure to do so
may result in you being held responsible for any damage noted on return at the
end of your loan period
- You
should take all reasonable security precautions to ensure safekeeping of the
equipment at all times (i.e. do not leave equipment unattended and do not leave
equipment in unattended vehicles)
- In
the event of loss of the equipment, up to the full cost of the equipment
replacement may be charged to users where there is evidence of contributory
negligence or where the equipment is not covered by insurance. If the equipment
is stolen you must report this theft to the police and obtain a reference
number for University insurance purposes
- In
all cases of loss or damage, a loss and damage report form must be submitted to
the Slade
Variations of these
terms and conditions
- The
Slade reserves the right to change these equipment loan terms and conditions at
any time. We will do this by amending these terms and conditions here on the SISO booking system
smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. SiSo Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.